The Annual Quality Assurance Report (AQAR) of the IQAC

1.Details of the Institution 

1.1  Name of the Institution                     : Gopinath Singh Mahila Mahavidyalaya

1.2 Address Line 1                                      : Kalyanpur, Garhwa

Address Line 2                                      : Garhwa, Jharkhand

City/Town                                              : Garhwa

State                                                        : Jharkhand

Pin Code                                                 : 822114

Institution e-mail address                  : gnsmcgarhwa@gmail.com

Contact Nos.                                          : 8709030183, 9279056079

Name of the Head of the Institution : Dr. Sanjukta Kumari Singh (Principal)

Name of the IQAC Co-ordinator        : Dr. Archana Kumari

Mobile                                                      : 8877075096

IQAC e-mail address                              : gnsmcgarhwa@gmail.com

1.3 NAAC Track ID(For ex. MHCOGN 18879)   :JHCOGN25159

1.4 NAAC Executive Committee No. &Date : F.19.26/EC (SC-21)/DO/2017/30.1

(For Example EC/32/A&A/143 dated 3-5-2004.

This EC no.is available in the right corner-bottom

of your institution’s Accreditation Certificate)

1.5 Website address : www.gsmmgrhwa.org

1.6Accreditation Details

Sl.No. Cycle Grade CGPA Year of Accreditation Validity Period
1 1st Cycle B 2.09 2017 2022
2 2nd Cycle
3 3rd Cycle
4 4th Cycle

1.7 Date of Establishment of IQAC (DD/MM/YYYY) : 01/06/2015

1.8 AQAR for the year(for example 2010-11)              : 2017-18

1.9Details of the previous year’s AQAR submitted to NAACafterthe latest Assessment and Accreditation by NAAC ((for example AQAR 2010-11submitted to NAAC on 12-10-2011)

  • AQAR 2017-18 Submitted to NAAC on 27/02/2018 (DD/MM/YYYY)
  • AQAR__________________ ______________________ (DD/MM/YYYY)
  • AQAR__________________ ______________________ (DD/MM/YYYY)
  • AQAR__________________ ______________________ (DD/MM/YYYY)

1.10Institutional Status

University   X                   State   X         CentralDeemed  X          Private X

Affiliated College                       Yes   ✓            No X

Constituent College                   Yes  X             No  X

Autonomous college of UGC   Yes    X           No  X

Regulatory Agency approved Institution          Yes   X             No  X


Type of Institution         Co-education X             Men X           Women ✓

Urban X                         Rural ✓         Tribal X

Financial Status             Grant-in-aid   ✓            UGC 2(f)  ✓       UGC 12B  X

Grant-in-aid +Self Financing   X       Totally Self-financing   X

1.11Type of Faculty/Programme

Arts  ✓                  Science  ✓         Commerce  ✓         Law  X           PEI(Phys Edu) X

EI (Edu) X    Engineering X    Health Science X            Management X

Others(Specify)    :  Computer Course (It Essential) by Cisco

1.12 Name of the Affiliating University (for the Colleges)       : Nilamber Pitamber University, Medininagar

1.13 Special status conferred by Central/ State Government  : UGC/CSIR/DST/DBT/ICMR etc.

Autonomy by State/Central Govt. / University   –

University with Potential for Excellence               –                 UGC-CPE                    –

DST Star Scheme                                                        –

UGC-Special Assistance Programme                      –                DST-FIST                    –

UGC-Innovative PG programmes                            –               any other (Specify)    –

UGC-COP Programmes                                              –

2.IQACComposition and Activities

2.1  No. of Teachers                                                                                      : 15

2.2 No. of Administrative/Technical staff                                               : –

2.3 No. of students                                                                                       : –

2.4 No. of Management representatives                                                 : 03

2.5 No. of Alumni                                                                                         : 04

2. 6 No. of any other stakeholder and Community representatives  : 01

2.7 No. of Employers/ Industrialists                                                       : –

2.8 No. of other External Experts                                                            : 01

2.9 Total No. of members                                                                          : 24

2.10 No. of IQAC meetings held                                                               : 03

2.11 No. of meetings with various stakeholders:         No.                   : 03                Faculty : 03

Non-Teaching Staff          –                         Students/Alumni           –                           Others      –

2.12 Has IQAC received any funding from UGC during the year?       Yes    –                No  ✓

2.13 Seminars and Conferences (only quality related)

(i) No. of Seminars/Conferences/ Workshops/Symposia organized by the IQAC

Total Nos.     –          International    –           National     –          State    –          Institution Level    –

(ii) Themes               —————————-

2.14 Significant Activities and contributions made by IQAC    ——————–

2.15Plan of Action by IQAC/Outcome.

The plan of action chalked out by the IQAC in the beginning of the year towards quality

Enhancement and the outcome achieved by the end of the year *


Plan of Action Achievements
Improve Communication and Presentation skills Conduct of Soft skill development programmes, communication skill development programmes.
Monitoring of Teaching Learning process Monitoring of Teaching Learning process

 * Attach the Academic Calendar of the year as Annexure.

2.15 Whether theAQAR was placed instatutory body                   Yes  ✓   No X

Management    ✓             Syndicate       X      any other body X

Provide the details of the action taken

All necessary actions have been initiated and were communicated to the stakeholders after the Management Meeting.

Criterion – I

  1. Curricular Aspects


1.1 Details about Academic Programmes

Level of the Programme Number of existing  Programmes Number of programmes added during the year Number of self-financing programmes Number of value added / Career Oriented programmes
UG 3 3
PG Diploma
Advanced Diploma
Certificate 1
Total 3 4

1.2   (i) Flexibility of the Curriculum: CBCS/Core/Elective option / Open options

(ii) Pattern of programmes:

Pattern Number of programmes
Annual 3

1.3        Feedback from stakeholders*        Alumni  ✓              Parents  ✓             Employers  X            Students ✓               (On all aspects)

  Mode of feedback : Online        X                         Manual      ✓                     Co-operating schools (for PEI)     X

*Please provide an analysis of the feedback in the Annexure

1.4 Whether there is any revision/update of regulation or syllabi, if yes, mention their salient aspects.

Our college is an affiliated institution. Currently syllabus of Nilamber Pitamber University is being followed.

1.5 Any new Department/Centre introduced during the year. If yes, give details.

Last year It Essentials computer coursed introduced in campus By Cisco.



Criterion – II

  1. Teaching, Learning and Evaluation
Total Asst. Professors Associate Professors Professors Others
41 41

2.1 Total No. of permanent faculty




2.2 No. of permanent faculty with Ph.D. –  16

2.3 No. of Faculty Positions Recruited (R) and Vacant(V) during the year

Asst. Professors Associate Professors Professors Others Total

2.4 No. of Guest and Visiting faculty and Temporary faculty

Guest Faculty          –       Visiting Faculty                 –             Temporary Faculty   19

2.5Faculty participation in conferences and symposia:


No. of Faculty International level National level State level
Attended Seminars/ Workshops
Presented papers
Resource Persons

2.6 Innovative processes adopted by the institution in Teaching and Learning:

Use of ICT in teaching (Smart Class by PPT).

2.7 Total No. of actual teaching days during this academic year


2.8 Examination/ Evaluation Reforms initiated by the Institution                                 –

(for example: Open Book Examination,Bar Coding, Double Valuation,

Photocopy, Online MultipleChoice Questions)

2.9 No. of faculty members involved in curriculum                                                          :  –

Restructuring/revision/syllabus development                                                                   :  –

as member of Board of Study/Faculty/Curriculum Development  workshop             :  –

2.10 Average percentage of attendance of students  `                                                       : 40

2.11 Course/Programme wisedistribution of pass percentage:


Title of the Programme Total no. of students appeared Division


Class/ Session Distinction % I % II % III  % Pass %
Part I (2014-115) 711 464
Part II(2015-16) 506 471
Part III(2016-17) 493 55 290 14 359


2.12How does IQAC Contribute/Monitor/Evaluate the Teaching & Learning processes:

  • Analysis of feedback by students, Alumni, parents and employers.
  • Monitoring of course file, lecture Schedule, course plan by Different Cell.

2.13Initiativesundertaken towards faculty development.

Faculty / Staff Development Programmes Number of faculty
Refresher courses
UGC – Faculty Improvement Programme
HRD programmes
Orientation programmes
Faculty exchange programme
Staff training conducted by the university
Staff training conducted by other institutions
Summer / Winter schools, Workshops, etc.

2.14Details of Administrative and Technical staff

Category Number of Permanent


Number of Vacant


Number of permanent positions filled during the Year Number of positions filled temporarily
Administrative Staff 27 17
Technical Staff 07

Criterion – III

3.Research, Consultancy and Extension

3.1 Initiatives of the IQAC in Sensitizing/Promoting Research Climate in the institution

Ø  Encouraged faculty members to visit seminar and Take their class on Effective way. Like smart class, group discussion etc.

3.2 Details regarding major projects

Completed Ongoing Sanctioned Submitted
Outlay in Rs. Lakhs


3.3Details regarding minor projects

Completed Ongoing Sanctioned Submitted
Outlay in Rs. Lakhs


3.4 Details on research publications

International National Others
Peer Review Journals
Non-Peer Review Journals
Conference proceedings

3.5 Details on Impact factor of publications:

Range   –                  Average    –                 h-index    –                 Nos. in SCOPUS    –

3.6 Research funds sanctioned and received from various funding agencies, industry and other organisations

Nature of the Project Duration


Name of the

funding Agency

Total grant




Major projects
Minor Projects
Interdisciplinary Projects
Industry sponsored
Projects sponsored by the University/ College
Students research projects

(other than compulsory by the University)

Any other(Specify)

3.7 No. of books published   : 01      (i) With ISBN No.Chapters in Edited Books : –   (ii) Without ISBN No.   : –

3.8 No. of University Departments receiving funds from

DPE                                               DBT Scheme/funds                                      UGC-SAP                      CAS            DST-FIST

3.9 For colleges

Autonomy    : –                    CPE : –            DBT Star Scheme        : –

INSPIRE       : –                     CE   : –             Any Other (specify)   : –

3.10 Revenue generated through consultancy    : –

3.11No. of conferences Organized by the Institution

  Level International National State University College
Sponsoring agencies


3.12 No. of faculty served as experts, chairpersons or resource persons

3.13 No. of collaborations
International           National                      Any other

3.14 No. of linkages created during this year    : –

3.15 Total budget for research for current year in lakhs:

From funding agency  :    –                            From Management of University/College  :   –              Total  :   –
3.16 No. of patents received this year

Type of Patent Number
National Applied
International Applied
Commercialised Applied

3.17 No. of research awards/ recognitions received by faculty and research fellows

Total International National State University Dist. College

Of the institute in the year

3.19 No. of Ph.D. awarded by faculty from the Institution                                                                           : –

3.18 No. of faculty from the Institution who are Ph.D.Guides and students registered under them  : –

3.20 No. of Research scholars receiving the Fellowships (Newly enrolled + existing ones)

JRF                                     : –        SRF                   : –             Project Fellows   : –               Any other : –

3.21 No. of students Participated in NSS events:

University level                 : 2       State level          : –          National level        : 2            International level       : –

3.22 No.of students participated in NCC events:

University level                 : –       State level          : –          National level        : –            International level       : –

3.23 No.  of Awards won in NSS:

University level                 : –       State level          : –          National level        : –            International level       : –

3.24 No.  of Awards won in NCC:

University level                 : –       State level          : –          National level        : –            International level       : –

3.25 No. of Extension activities organized

University forum                : 01                                    College forum     : –

NCC                                       : 02                                      NSS                    : 05                        Any other  : –

3.26 Major Activities during the year in the sphere of extension activities and Institutional Social Responsibility

  • Demonstration for the determination of use of helmet at Kalyanpur village during NSS special camp.
  • Rally was organized during special camp at Kalyanpur village on awareness about Computer literacy, Cleanliness and Cancer.
  • Seven Day Special camp by NSS at Kalyanpur village.
  • Organize a Plantation Program in Kalyanpur Gayrti Mandir campus.

Criterion – IV

4.Infrastructure and Learning Resources

4.1 Details of increase in infrastructure facilities:

Facilities Existing Newly created Source of Fund Total
Campus area 8485 Sq. Mts.
Class rooms 24
Laboratories 5
Seminar Halls
No. of important equipments purchased (≥ 1-0 lakh) during the current year.
Value of the equipment purchased during the year (Rs. in Lakhs)

4.2 Computerization of administration and library

Ø  Library is computerize.

Ø  Administrative office is on process for computerize.

4.3  Library services:

Existing Newly added Total
No. Value No. Value No. Value
Text Books 5988 803000 5988 803000
Reference Books
Digital Database
CD & Video
Others (specify)

4.4 Technology up gradation (overall)

Total Computers Computer Labs Internet Browsing Centres Computer Centres Office Depart-ments Others
Existing 27 1 Wi-Fi

4.5 Computer, Internet access, training to teachers andstudents and any other programme for technology

Upgradation (Networking, e-Governance etc.)

Excel (Computer Course) Programme is going on in college campus by IFLS.

4.6 Amount spent on maintenance in lakhs

i) ICT                                                              : –

ii)Campus Infrastructure and facilities  : –

iii) Equipment’s                                           : –

iv) Others                                                       : –

Total     : –

Criterion – V

  1. Student Support and Progression

5.1 Contribution of IQAC in enhancing awareness about Student Support Services

5.2 Efforts made by the institution for tracking the progression

Ø  Ensuring the information regarding classes and other activity.

Ø  Initiatives are taken to insist on collection of student’s feedback for classes and other activity.

5.3 (a) Total Number of students

UG PG Ph. D. Others

(b) No. of students outside the state   : –

(c) No. of international students          :  Nil

No %


No %

Men Women

Last Year This Year
General SC ST OBC Physically Challenged Total General SC ST OBC Physically Challenged Total


Demand ratio   –   Dropout % –

5.4 Details of student support mechanism for coaching for competitive examinations (If any) : Nil

No. of students beneficiaries   : Nil

5.5 No. of students qualified in these examinations

NET               : –                               SET/SLET   : –                         GATE   : –                          CAT      : –

IAS/IPS etc. : –                               State PSC     : –                         UPSC    : –                         Others  : 20

 Subject specialization, Departmental seminar, aptitude, soft skills, parents meet.


5.6 Details of student counselling and career guidance

No. of students benefitted     : 40

5.7 Details of campus placement

On campus Off Campus
Number of Organizations Visited Number of Students Participated Number of Students Placed Number of Students Placed

5.8 Details of gender sensitization programmes

Self-defence session for all students by woman grievance cell.

5.9 Students Activities

5.9.1 No. of students participated in Sports, Games and other events

State/ University level    : 02     National level    : 02                        International level   : 02

No. of students participated in cultural events

State/ University level     : 02     National level   : –                           International level  : –

5.9.2 No. of medals /awards won by students in Sports, Games and other events

Sports:  State/ University level   : –                 National level  : –                       International level  : –

Cultural: State/ University level : –                 National level   : –                      International level  : –

5.10 Scholarships and Financial Support

Number of students Amount
Financial support from institution 201 55,881.00
Financial support from government 140 8,86,268.00
Financial support from other sources
Number of students who received International/ National recognitions

5.11 Student organised / initiatives

Fairs          : State/ University level   : –                 National level    : –                 International level   : –

Exhibition: State/ University level   : –                 National level    : –                 International level   : –

5.12 No. of social initiatives undertaken by the students        : –

5.13 Major grievances of students (if any) redressed: ______________________________________


Criterion – VI

  1. Governance, Leadership and Management

6.1 State the Vision and Mission of the institution

1.         To facilitate advance scholarship by offering innovative programmes.

2.         To develop academic excellence by building competence for community service.

3.         To empower stakeholders by exploring their hidden potential.

4.         To ensure safety of heritage, culture and environment by creating awareness involving the stakeholders.



6.2 Does the Institution has a management Information System



6.3 Quality improvement strategies adoptedby the institution for each of the following:

6.3.1   Curriculum Development

We are affiliated unit Nilamber Pitamber University. Hence we follow Nilamber Pitamber University Curriculum.

6.3.2   Teaching and Learning

1. ICT enabled campus.

2. Encouraging faculty to attend Seminar, Workshops, conferences etc.

3. Student feedback on various aspects of teaching.

6.3.3   Examination and Evaluation

End of every session (Part) examination is conducted by affiliated university.


6.3.4   Research and Development



6.3.5   Library, ICT and physical infrastructure / instrumentation

1. Library details are updated on above. (4.3)

2. Class rooms have LCD projectors (Smart class)

3. Rich Labs is available for required department.


6.3.6   Human Resource Management



6.3.7   Faculty and Staff recruitment

1. Recruitment is based on merit basis and also as per norms by UGC and Affiliating University.

2. Staff must have no history of arrears in their UG and PG degree

3. Interview by the panel of experts and GB member.


6.3.8   Industry Interaction / Collaboration

Time to we organised industrial visit tour.





6.3.9   Admission of Students

Admission process is based on marks basis and also as per norms by Affiliating University.


6.4 Welfare schemes for

Teaching PF, Gratuity
Non-teaching PF, Gratuity
Students Financial support (Admission an Examination form filling) and Medical Facility

6.5 Total corpus fund generated

60, 10,295.00

6.6 Whether annual financial audit has been done                 Yes  ✓              No  X

6.7 Whether Academic and Administrative Audit (AAA)has been done?

Audit Type External Internal
Yes/No Agency Yes/No Authority
Academic Yes By academic Development Cell
Administrative Yes By GargAnup& Co. Yes College

6.8 Does the University/ Autonomous College declares results within 30 days?

For UG Programmes      Yes  X              No  ✓

For PG Programmes       Yes  X              No  ✓

6.9 What efforts are made by the University/ Autonomous College for Examination Reforms?


6.10 What efforts are made by the University to promote autonomy in the affiliated/constituent colleges?


6.11 Activities and support from the Alumni Association

Alumni delivers guest lectures/motivational talks

6.12 Activities and support from the Parent – Teacher Association


6.13 Development programmes for support staff

 Language Skill Development Programme was conducted for the office staff.

6.14 Initiatives taken by the institution to make the campus eco-friendly

1. To ensure green cover in the campus, trees are planted, planted trees are watered and maintained.

2. Using Energy efficient rated appliances, LED lamps in the premises.

3. Replacing all CRT monitors in institution with TFT.

4. Maintenance of Water harvesting mechanisms.

5. Ensuring paperless communication by effective usage of official mail.


Criterion – VII

  1. Innovations and Best Practices

7.1 Innovations introduced during this academic yearwhich have created a positive impact on the

Functioning of the institution. Give details.

1. Structured Feedback formats have been created to elicit opinion of stake holders (alumni, parents, exit survey to final year students) on infrastructure, teaching learning process, value added programmes etc.

2. Attendance monitoring system is effectively followed.

7.2 Provide the Action Taken Report (ATR) based on the plan of action decided upon at theBeginning of the year.

Academic audit was done by external experts and their reports were shared with the departments for further improvement.

7.3 Give two Best Practices of the institution(please see the format in theNAAC Self-studyManuals)

1.   Water harvesting: Rain water harvesting is under planning.

2.   Trees Planted by Eco Club.


*Provide the details in annexure (annexure need to be numbered as i, ii,iii)

7.4 Contribution to environmental awareness / protection

1. Environmental studies paper for all the third year students.

2. Awareness programmes, camps, rallies etc. are organised under NSS schemes (Special Camp and general programme).

7.5 Whether environmental audit was conducted?         Yes    –            No  ✓

7.6 Any other relevant information the institution wishes to add. (For example SWOT Analysis)


  • Adequate infrastructure facilities.
  • Experienced and committed faculty


  • Lack of interdisciplinary courses.
  • Lack of major projects.


  • Cooperative and expensive staff.


  • As the majority of students come from the rural, socio-economically backward class of the society, the major challenge is to change their orthodox mind set and groom them as independent, free thinking individuals.

To boost the low confidence level of students, enhance their competency and empower them.

Abbreviations:                                                                                                            Annexure I

CAS         –         Career Advanced Scheme

CAT         –         Common Admission Test

CBCS       –         Choice Based Credit System

CE            –         Centre for Excellence

COP         –         Career Oriented Programme

CPE          –         College with Potential for Excellence

DPE          –         Department with Potential for Excellence

GATE       –         Graduate Aptitude Test

NET         –         National Eligibility Test

PEI           –         Physical Education Institution

SAP          –         Special Assistance Programme

SF             –         Self Financing

SLET        –         State Level Eligibility Test

TEI           –         Teacher Education Institution

UPE          –         University with Potential Excellence

UPSC       –         Union Public Service Commission